Required Actions for PhD Students
In order to successfully complete your PhD degree, you will need to complete the following actions. For more information, consult the Graduate Services Coordinator – Angie Barefoot.
| Action | When Required | Initiated By |
|---|---|---|
| File complete, official transcripts from all universities and colleges attended, including degrees and dates awarded to the Graduate School | Before the beginning of the first semester of enrollment | Student is responsible for providing official transcripts |
| Complete New Hire Paperwork | Immediately on arrival – your first day | Student with the Graduate Services Coordinator, Angie Barefoot |
| Schedule entrance visit with the Director of Soil Science Graduate Programs (DGP) | Within the first two weeks of arrival | Student with the DGP via email |
| Submit the Patent Agreement – required by the Graduate School | Within the first two weeks | Student through MyPack Portal |
| Appointment of Advisory Committee | During the second semester or earlier | By student with Advisor with approval of DGP prior to submission to the Graduate School |
| File proposed Graduate Plan of Work | By the end of the first semester | Student with Advisor and submission via MyPack portal for approval by DGP |
| Assignment of the Graduate School Representative | After the advisory committee has been approved by the Graduate School | Appointed by the Graduate School |
| Request to schedule the preliminary oral examination | No later than one semester prior to final oral examination and after written preliminary examination has been completed successfully. Request for Approval to Schedule Doctoral Oral Examination must be received by the Graduate School at least 10 working days prior to proposed examination date | Initiated by student by submission of the Request to Schedule Doctoral Oral Examination and submitted to the DGP at least 12 working days before the scheduled examination date. |
| Report on outcome of the preliminary oral exam. | Immediately after the oral examination is completed | Advisor submits results to DGP who submits to the Graduate School |
| Apply for graduation | Before the Dissertation Defense but no later than the Apply to Graduate Deadline | Student through the MyPack portal |
| Submit completed dissertation to Advisory Committee | At least 2 weeks prior to the schedule final oral examination | Student |
| Final oral examination | No earlier than four calendar months after passing the preliminary oral examination. Request for Approval to Schedule Doctoral Oral Examination must be received by the Graduate School at least 10 working days prior to proposed examination date | Initiated by student by submission of the Request to Schedule Doctoral Oral Examination and submitted to the DGP at least 12 working days before the scheduled examination date. |
| Report on outcome of the final oral exam. | Immediately after the final oral examination is completed | Advisor submits results to DGP who submits to the Graduate School |
| Submit dissertation draft to the Graduate School for review | Immediately after passing the final oral defense – within one week. | Student submits to the ETD System |
| Submit final, error-free version of dissertation to the Graduate School | Well before the Final Error-Free Deadline | Student submits to the ETD System |
| Schedule an exit interview with the Soil Science Director of Graduate Programs | Prior to departure | Student |
| Turn in all keys to Departmental Office | Prior to departure | Student |
| Turn in computers and other equipment to Advisor | Prior to departure | Student |
| Provide forwarding address and email to Graduate Services Coordinator | Prior to departure | Student |